What This Process Does


  • Assigns check numbers to the vouchers that meet the selected criteria and ranges.


Best Practices


  • Preparation - Do not assign check numbers until you are ready to print checks.
  • Correct Payments - Range when assigning check numbers in order to avoid assigning numbers to vouchers not ready for payment.
  • Double Assignment - Do not use the same check number previously assigned to another voucher. The earlier check amount will be overwritten in bank rec.
  • Different Numbers - If using the same BANK ACCOUNT for Vendor Payment Checks AND Payroll Checks, be sure to use a DIFFERENT series of check numbers for vendor payments than used for payroll.


Assign Check Numbers


  1. Procurement → Vendor Payments → Checks Tab → Assign Check Numbers
  2. Range to include only vouchers needing to be paid. Due Date is a popular range.
  3. Range on check number zero to zero if the Clear Check process was not run for a previous Add Voucher Session. Only those vouchers with a check number of zero will be included in the assign process.
  4. Complete the remaining fields and click Set Numbers then Cancel.
  5. The Report of Negative Checks displays. Follow link below for instructions.


FIELDSOpt.Rec.Req.Description
Bank Identification––♦Bank from which voucher is paid.
Starting Check Number––♦Enter the first available check number. If the Vendor Payments GSV “Record and Default Check Number” is true, the starting check number defaults to the next check number after your last check run based on the selected Bank ID.
Check Date––♦Defaults to current date but can be changed to reflect date checks to be released.
Body Count––♦Indicates the number of vouchers per check stub.

10 is the default and represents a standard, single-stub check or double stub. 33 works best if using the long stub at the top and negotiable check at the bottom (dot-matrix or laser).

The Body Count assigned here should also be used as the Body Count when running the Print Vendor Checks process.

Opt. = Optional  Rec. = Recommended  Req. = Required


Helpful Tips


  • Only vouchers with an assigned check number are included in the print check process.
  • Vouchers must be source user verified but not cleared. If the clear check process is not available, assign check numbers and print BEFORE distributing
  • Bank ID in vouchers must match the Bank ID selected during the assign check process
  • Before reassigning check numbers for checks previously printed incorrectly, first access the Undo Process and run “Unassign Check Numbers” as this unsets the printed flag
  • If using different check types for different banks, save the Body Count for the different banks as a group default
  • If a check and/or virtual number are incorrect, make corrections in the Voucher Master before running Bank Reconciliation. If the error is detected after bank reconciliation, Undo Bank Rec, correct the number(s), rerun Bank Rec.