What This Process Does


  • Provides a register of all vouchers with check numbers.
  • Updates the Bank Reconciliation Check File and sets the Bank Rec Updated Flag to true in the voucher.


Check Register / Update Bank


  1. Procurement → Vendor Payments → Checks Tab → Check Register/Update Bank
  2. Select Vouchers when Cleared False to include only checks in the current batch.
  3. Range if necessary and run the process.
  4. Review the report and set flags if correct. The Check Register is archived into the Vendor Payments electronic filing cabinet and the Bank Reconciliation Check File is updated.


Helpful Tips


  • Select vouchers not cleared if interested in only checks for the current period/batch.
  • Checks previously updated to Bank Reconciliation will not be selected.
  • Should the checks not print correctly (printer jams, erroneous numbering, etc.), undo the Update Bank Reconciliation process, make the necessary corrections, and then print new check register, which will update bank rec again.
  •  if one vendor payment requires more than one check number because of a lengthy advice portion of the vendor voucher, there will be an asterisk next to the voucher before the "void" voucher and an asterisk next to the "void" voucher as well.