What This Process Does


  • Archives vendor checks in the current batch for emailing or viewing at a later date.


Archive Checks


  1. Procurement → Vendor Payments → Checks Tab → Archive Checks → Decorated Stub/Plain Check;Decorated Double Stub, etc
  2. Range if necessary
  3. Click Select True and False as needed by check description below


FIELDSOpt.Rec.Req.Description
Selected Bank ID——♦The bank from which check is paid
Check Number—♦—The check numbers for checks to be archived
Check Date♦——The date assigned to the checks
Calendar Year♦——The calendar year associated with the check;usually coincides with the check date assigned
Source User♦——The user's ID
Select When Cleared True Flag—
—♦Set to true, if need to archive cleared checks from previously check runs, and reissued checks
Select When Cleared False Flag——♦Defaults to true, will archive only checks from current check run and must be on to archive reissued checks
Comments Line 1 and 2♦——Enter up to two messages to print on the check stub
Opt. = Optional  Rec. = Recommended  Req. = Required


Helpful Tips

  • To archive a reissued check, click on both Select When Cleared True and False boxes:

 


  • To view archived check from:

Vendor Payments: Access the Voucher and click the Banking Tab. Click the View Archived Check button.

Bank Reconciliation: Access the Bank Master and click Checks. Select the check and click View Archived Check button.


  • To email archived check:

Access the Voucher and click the Banking Tab. Click the Email Archived Check button.

Vendor's Email Address must be in the Remit Address File.