What This Process Does


  • Credits cash and debits accounts payable, creating balance sheet activity in Financial Management
  • Sets Cleared flag in vouchers to true.
  • Fiscal Year and month correspond to the Check/Electronic Date.


Clear Checks


  1. Procurement → Vendor Payments → Final Tab → Clear Checks/EFTs
  2. Show Voucher Detail – Set to true for information on each voucher. False for account totals only.
  3. Range as necessary and click Select.
  4. Review the report. (Report is automatically archived).
  5. Click Cancel and Set Flags if report is correct. Do not set flags if corrections are required.


Helpful Tips


  • Once cleared, vouchers will no longer be included in the Set Check/Electronic Numbers process.
  • If using the Clearing Fund feature, this report will also reflect debits and credits for the applicable due to and due from codes.
  • For vouchers to select, they must be verified, have a check/electronic number, and not be a voided check.