What this Process Does


  • Zeros check numbers when set incorrectly and/or if checks are needing to be ruined.


Requirements


  • Record Ruined Checks – If checks have been printed and check numbers need to be reassigned, the Record Ruined Checks process (found in the Bank Rec mudule) should be run for the checks that were ruined due to having incorrect numbers.
  • Distributed, Cleared and/or Bank Rec Updated – If checks have been distributed, cleared and/or updated to the Bank Reconciliation module, the undo processes must be run first before check numbers can be unassigned.


Unassign Check Numbers - Scenarios


  • Different scenarios relating to the incorrect assignment of check numbers can call for the Unassign Check Numbers process to be run. The following list provides those scenarios:



    • Check run has printed incorrectly, no processes have been run after printing.
    • Reviewing the Check Register, numbers are incorrect; no processes have been run after Check Register / Update Bank Reconciliation.
    • At end of posting, check run is noticed to be incorrect. Checks have not been printed.
    • At end of posting, check run is noticed to be incorrect. Checks have been printed.


Check Run Printed Incorrectly


  1. Record the checks printed as ruined. Run the Record Ruined Checks process.
  2. Run the Undo Update Bank Reconciliation process.
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Update Bank Reconciliation
    2. Range on Bank ID and Check Number to pull in current check numbers.
    3. Click the Run/Print Report. Set flags if report is correct.
  3. Run Remove Deleted Records
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Remove Deletes in BNKCHK
    2. The files in each column are defaulted. Click the Select button.
    3. No report follows; click the Quit/Cancel button to close the screen.
  4. Unassign Check Numbers
    1. Procurement → Vendor Payments → Maintenance → Undo → Unassign Check Numbers
    2. Range on Bank ID and Check Number for current check run.
    3. Click the Write to Database button. No report follows.
  5. Reassign Check Numbers for current check run
    1. Change the check number to appropriate number if Starting Check Number default is not correct.
    2. Range as usual
    3. Click Set Numbers.
  6. Re-run the Check Register
    1. Review the Check Register to make sure check numbers have been properly assigned.
    2. Click Run/Print Report. Set flags if report is correct.
  7. Re-print checks


Check Numbers on Check Register Incorrect


  1. If Check Register flags were set, run the Undo Bank Reconciliation and Remove Deleted Records. If flags were not set for the Check Register, skip to Step 2.
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Update Bank Reconciliation
    2. Range on Bank ID and Check Number to pull in current check numbers.
    3. Click the Run/Print Report. Set flags if report is correct.
  2. Unassign Check Numbers
    1. Procurement → Vendor Payments → Maintenance → Undo → Unassign Check Numbers
    2. Range on Bank ID and Check Number for current check run.
    3. Click the Write to Database button. No report follows.
  3. Reassign Check Numbers for current check run
    1. Change the check number to appropriate number if Starting Check Number default is not correct.
    2. Range as usual
    3. Click Set Numbers.
  4. Re-run the Check Register
    1. Review the Check Register to make sure check numbers have been properly assigned.
    2. Click Run/Print Report. Set flags if report is correct.
  5. Re-print checks


Check Run incorrect at end of Posting, Checks not Printed


  1. Run Undo Distribution
    1. Procurement → Vendor Payments → Maintenance → Undo → Voucher Distribution''
    2. Type in appropriate Fiscal Year
    3. Range on Bank ID and Check Number
    4. Click Run/Print Report. Set flags if report is correct.
  2. Run Undo Clear Checks (if process is not combined with Distribution process)
    1. Procurement → Vendor Payments → Maintenance → Undo → Clear Checks/EFT
    2. Range on Bank ID and Check Number
    3. Click Run/Print Report. Set flags if report is correct.
  3. Run the Undo Update Bank Reconciliation process.
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Update Bank Reconciliation
    2. Range on Bank ID and Check Number to pull in current check numbers.
    3. Click the Run/Print Report. Set flags if report is correct.
  4. Run Remove Deleted Records
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Remove Deletes in BNCHK
    2. The files in each column are defaulted. Click the Select button.
    3. No report follows; click the Quit/Cancel button to close the screen.
  5. Unassign Check Numbers
    1. Procurement → Vendor Payments → Maintenance → Undo → Unassign Check Numbers
    2. Range on Bank ID and Check Number for current check run.
    3. Click the Write to Database button. No report follows.
  6. Reassign Check Numbers for current check run
    1. Change the check number to appropriate number if Starting Check Number default is not correct.
    2. Range as usual
    3. Click Set Numbers.
  7. Re-run the Check Register
    1. Review the Check Register to make sure check numbers have been properly assigned.
    2. Click Run/Print Report. Set flags if report is correct.
  8. Continue through the rest of the processes (Distribution, Clear Checks (if separate) and Posting).
  9. Print Checks when ready.


Check Run incorrect at end of Posting, Checks Printed


  1. Record checks as ruined. Run the Record Ruined Checks process.
  2. Run Undo Distribution
    1. Procurement → Vendor Payments → Maintenance → Undo → Voucher Distribution
    2. Type in appropriate Fiscal Year
    3. Range on Bank ID and Check Number
    4. Click Run/Print Report. Set flags if report is correct.
  3. Run Undo Clear Checks (if process is not combined with Distribution process)
    1. Procurement → Vendor Payments → Maintenance → Undo → Clear Checks/EFT
    2. Range on Bank ID and Check Number
    3. Click Run/Print Report. Set flags if report is correct.
  4. Run the Undo Update Bank Reconciliation process.
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Update Bank Reconciliation
    2. Range on Bank ID and Check Number to pull in current check numbers.
    3. Click the Run/Print Report. Set flags if report is correct.
  5. Run Remove Deleted Records
    1. Procurement → Vendor Payments → Maintenance → Undo → Bank Reconciliation → Remove Deletes in BNCHK
    2. The files in each column are defaulted. Click the Select button.
    3. No report follows; click the Quit/Cancel button to close the screen.
  6. Unassign Check Numbers
    1. Procurement → Vendor Payments → Maintenance → Undo → Unassign Check Numbers
    2. Range on Bank ID and Check Number for current check run.
    3. Click the Write to Database button. No report follows.
  7. Reassign Check Numbers for current check run
    1. Change the check number to appropriate number if Starting Check Number default is not correct.
    2. Range as usual
    3. Click Set Numbers.
  8. Re-run the Check Register
    1. Review the Check Register to make sure check numbers have been properly assigned.
    2. Click Run/Print Report. Set flags if report is correct.
  9. Print Checks
  10. Continue through the rest of the processes (Distribution, Clear Checks (if separate) and Posting).