What This Process Does


  • This process allows approval of vouchers prior to issuance of checks/electronic transfers. This function is used to support separation of duties and administrative oversight. OpenRDA staff can write a Select Expression based on organizational policies. Once this expression is in place, it can only be changed by OpenRDA (to insure data integrity).


Requirements


  • Vendor Payments Bundle VP21 for Voucher Approval is required and user has to have security rights for Voucher Approval.
  • Vouchers must be Source User Verified before they can be approved.


Approve Vouchers


  1. Procurement → Vendor Payments → Add Tab → Approve Vouchers
  2. This is a process by exceptions report. Select the default approval status on the range tab and range accordingly, if necessary. Click Select.
  3. The Voucher Approve Browse screen generates. Review for accuracy. Vouchers can be approved in mass or you can individually select a voucher and skip it or set the Approved Status.
  4. Once done with changes, click Save/Finished and changes are automatically saved.


FIELDSOpt.Rec.Req.Description
Skip this Record♦——Turn on this flag for vouchers that you wish to skip
Vendor ID——♦Defaults from the voucher
Vendor Name——♦Defaults from the voucher
Calendar Year——♦Defaults from the voucher
Fiscal Year——♦Defaults from the voucher
Trans #——♦Defaults from the voucher
Invoice ID——♦Defaults from the voucher
Due Date♦——Defaults from the voucher
Invoice Date——♦Defaults from the voucher
PO Voucher♦——Defaults from the voucher
PO ID♦——Defaults from the voucher
Line♦——Defaults from the voucher
Bank ID——♦Defaults from the voucher
Journal ID♦——Defaults from the voucher
Credit Card Number♦——Defaults from the voucher
Remarks♦——Defaults from the voucher
Filename♦——Defaults from the voucher
Account Code——♦Defaults from the voucher
Debit Code——♦Defaults from the voucher
Payable Code——♦Defaults from the voucher
Credit Code——♦Defaults from the voucher
Description——♦Defaults from the voucher
Entry Date——♦Defaults from the voucher
Entry Time——♦Defaults from the voucher
Source User——♦Defaults from the voucher
Amount——♦Defaults from the voucher
Approved——♦Options are Awaiting Approval, Approved or Rejected
Opt. = Optional  Rec. = Recommended  Req. = Required