What This Process Does


  • Assigns EFT numbers to the vouchers that meet the selected criteria and ranges.


Best Practices


  • Do not assign EFT numbers until you are ready to create the transfers.
  • Range when assigning EFT numbers in order to avoid assigning numbers to vouchers not ready for payment.
  • Do not use the same EFT number previously assigned to another voucher. OpenRDA recommends that the setup variable for Record and Default EFT Numbers be set to true (in Vendor Payments and Payroll). The next available EFT Number for the selected bank will default.


Assign EFT Numbers


  1. Procurement → Vendor Payments → EFT Tab → Assign EFT Numbers
  2. Range to include only vouchers needing to be paid. Due Date is a popular range.
  3. Range on EFT number zero to zero if the Clear Check/EFT process was not run for a previous Add Voucher Session. Only those vouchers with an EFT number of zero will be included in the assign process.
  4. Complete the remaining fields and click Set Numbers, then Cancel. The EFT Register automatically generates. See link below for more information.


FIELDSOpt.Rec.Req.Description
Bank Identification––♦Bank from which voucher is paid.
Starting Electronic Number––♦Use default or enter the first available EFT number.
Electronic Date––♦Defaults to current date but can be changed to reflect date transmittals to be released.
Body Count––♦Indicates the number of vouchers per transmittal stub.


Since Standard transmittals are designed to print on 8.5x11 plain paper, a Body Count of 30 is recommended.

The Body Count assigned here should also be used as the Body Count when running the Print Transmittals process.


For Decorated transmittals, the body count when assigning EFT Numbers should be 40.

Opt. = Optional  Rec. = Recommended  Req. = Required


Helpful Tips


  • Only vouchers with an assigned EFT number are included in the Print Transmittals process.
  • Vouchers must be source user verified but not cleared. If the clear check process is not available, assign EFT numbers and print BEFORE distributing
  • Bank ID in vouchers must match the Bank ID selected during the assign EFT process
  • Before reassigning EFT numbers for transmittals previously printed incorrectly, first access the Undo Process and run Unassign EFT Numbers as this unsets the printed flag
  • If using different check types for different banks, save the Body Count for the different banks as a group default
  • If an EFT and/or virtual number are incorrect, make corrections in the Voucher Master before running Bank Reconciliation. If the error is detected after bank reconciliation, Undo Bank Rec, correct the number(s), rerun Bank Rec.
  • If a vendor is changed from an EFT vendor to a check vendor after a voucher has been created, but before it has been paid, it will be assigned an EFT number when the set EFT numbers process is run because this process looks at the voucher, not the vendor master file. If the voucher has been updated to the Bank Reconciliation module, Undo Bank Reconciliation will need to be run so that the boolean (check box) in the voucher flagging it as an EFT voucher can be removed. This boolean (check box) can be found on the Banking Tab.