What This Process Does


  • Archives vendor Electronic transmittals in the current batch for emailing or viewing later.


Best Practices


  • Archiving vendor Electronic Transmittals is useful for emailing or viewing at a later date.
  • Electronic transmittals must be archived before emailing Vendors.  Otherwise, the email will not be delivered.


Archive Transmittals


  1. Procurement → Vendor Payments → EFT Tab → Archive Transmittals
  2. Range if necessary.
  3. Click Archive Transmittals.


FIELDSOpt.Rec.Req.Description
Print Invoice Date Instead of PO ID♦——The PO ID is replaced with the invoice date is set to true
Electronic Number—♦—The EFT numbers for checks to be archived
Electronic Date♦——The date assigned to the EFTs
Calendar Year♦——The calendar year associated with the EFT;usually coincides with the Electronic date assigned
Source User♦——The user's ID
Source♦——The module where EFTs originated from
Select When Cleared True Flag♦——Set to true, if need to archived cleared EFTs from previously check runs
Select When Cleared False Flag——♦Defaults to true, will archive only EFTs from current check run
Select When Manual Voucher True Flag♦——Defaults to true, will archive only EFTs from Manual vouchers
Select When Manual Voucher False Flag♦——Defaults to true, will archive only EFTs from non-Manual vouchers
Select When Employee Vendor True Flag♦——Defaults to true, will archive only EFTs re: Employee Vendor
Select When Employee Vendor False Flag♦——Defaults to true, will archive only EFTs from Employee Vendors
Select When Direct Draft True Flag♦——Defaults to true, will archive only EFTs from Direct Draft vendors
Select When Direct Draft False Flag♦——Defaults to true, will archive only EFTs from Direct Draft vendors
Selected Bank ID——♦The bank from which EFT is paid
Body Count——♦Turn on to print transmittals that have already been taken through the Clear process
Message Line 1 and 2♦——Number of vouchers on stub; same as Body Count in the Assign EFT Numbers process
Opt. = Optional  Rec. = Recommended  Req. = Required


Helpful Tips


  • To view archived transmittal from:
    • Vendor Payments: Access the Voucher and click the Banking Tab. Click the View Archived Transmittal button.
    • Bank Reconciliation: Access the Bank Master and click Checks. Select the check and click View Archived Transmittal.
  • To email archived Transmittal:
    1. Access the Voucher and click the Banking Tab. Click the Email Archived Transmittal button.
    2. Vendor's Email Address must be in the Remit Address File.
  • Body Count should be the same as the body count selected when assigning EFT numbers. Save Body Count in site screen defaults.
  • To only archive current transmittals, select Non-cleared Vouchers.