What This Process Does


  • Emails archived Vendor Electronic Transmittals.


Requirements


  • Level 2 of the Archive Module (F.A.S.T.) is required to have access to email features.
  • Email address must be populated in the vendor's REMIT Address ID as reflected in the invoice record.
  • To only email current transmittals, select non-cleared vouchers or range on check numbers/dates.
  • The security profile for the user emailing the transmittals must contain the user's name and email address.



Email Archived Transmittals


  1. Vendor Payments → EFT Tab → Email Transmittals
  2. Range if necessary.
  3. Click Email Transmittals.



FIELDSOpt.Rec.Req.Description
Selected ID——♦The bank from which EFT is paid
Electronic Number—♦—The EFT numbers for checks to be emailed
Electronic Date♦——The date assigned to the EFTs
Calendar Year♦——The calendar year associated with the EFT; usually coincides with the Electronic date assigned
Source User♦——The user's ID
Source♦——The module where EFTs originated from
Select When Cleared True Flag♦——Set to true, if need to archived cleared EFTs from previously check runs
Select When Cleared False Flag—♦—Defaults to true, will archive only EFTs from current check run
Select When Manual Voucher True Flag♦——Defaults to true, will archive only EFTs from Manual vouchers
Select When Manual Voucher False Flag♦——Defaults to true, will archive only EFTs from non-Manual vouchers
Select When Employee Vendor True Flag♦——Defaults to true, will archive only EFTs re: Employee Vendor
Select When Employee Vendor False Flag♦——Defaults to true, will archive only EFTs from Employee Vendors
Select When Direct Draft True Flag♦——Defaults to true, will archive only EFTs from Direct Draft vendors
Select When Direct Draft False Flag♦——Defaults to true, will archive only EFTs from Direct Draft vendors
Opt. = Optional  Rec. = Recommended  Req. = Required