What This Process Does


  • This process allows you to query invoice counter records. An invoice counter record (VENINF) is automatically created when vouchers are saved. The record will contain the Vendor Identification and Invoice Identification (keys to the file), the Invoice Date, and True will be written to the Invoice in Use field. The Invoice Counted field will be written to when the voucher is verified.


Best Practice


  • The processes for adding Direct and PO Vouchers use this file to display warnings when the same invoice identification for a calendar year is used.


Query Invoice Counter


  1. Procurement → Vendor Payments → Query → Invoice Counter
  2. Populate the necessary fields to perform the query. Once fields are populated, click the Select button.
  3. A list of Invoices will show in a browse screen.
  4. Highlight one of the Invoices and click the Select button to see more information.
  5. The field description below describes the fields on the Vendor Invoice Counter Maintain Screen.
  6. Click Cancel to leave the query.


FIELDSOpt.Rec.Req.Description
Delete This Record♦——Turn on this flag for records that you wish to delete
Vendor Identification——♦Vendor to whom this invoice was issued
Invoice Identification——♦Unique invoice identifier
Invoice Date——♦Date of the invoice
Invoice Counted——♦Written to when the voucher for the invoice is saved
Invoice In Use—♦—Written to when the voucher for the invoice is verified
Opt. = Optional  Rec. = Recommended  Req. = Required