What This Process Does


  • This report sorts by calendar year and check number. Information shown on the report includes the vendor ID and name, voucher number and date, cleared status, fiscal period, invoice ID, distribution status, amount, account code, debit code (if balance sheet type), and credit code. The type of voucher is also indicated such as PO voucher, manual or EFT payment.


Best Practice


  • End of Month - This report may be used at the end of each calendar month to make sure no checks are in the wrong calendar month or year. Before 1099 processing, this report may be used at the end of the calendar year to make sure no checks that are dated in the next calendar year are being reported in the current calendar year.


Requirements


  • Verification - Vouchers must be source user verified.


Vouchers By Calendar Year, Vendor and Check/EFT Number


  1. Procurement → Vendor Payments → Reports → Calendar→ Vouchers By Calendar Year, Vendor and Check/EFT Number
  2. Some of the range criteria available are shown below.
  3. Various selection criteria is also available on the Select Tab.
  4. Click Run/Print Report.


FIELDSOpt.Rec.Req.Description
Vendor ID♦——Enter a specific vendor ID
Check Number♦——The check number or range of numbers you are inquiring on
Check/EFT Date♦——The date or range of dates of the check you are inquiring on
Calendar Year♦——Enter the calendar year or range of years
Calendar Month♦——Enter the calendar month or range of months
Invoice ID♦——The invoice ID number or range of numbers
Invoice Due Date♦——The due date or range of due dates associated with the vouchers
Invoice Date♦——The invoice date or range of dates
Source User♦——Enter your source user name to select only records entered by a particular person
Opt. = Optional  Rec. = Recommended  Req. = Required