RDA Systems Inc

What This Process Does

• The process zeros the vendor calendar year file so that it can be re-established with new data.

Best Practice

• Prerequisite - This report should be run prior to running the Reestablish Calendar Year Data File process.
• Comparison Reports - This process is necessary if a calendar year's (or month's) distributed voucher amounts do not equal the amounts on the following reports when being compared:
  • Vouchers by Calendar Year and Check/EFT Number
  • Vouchers by Calendar Year, Vendor and Check/EFT Number
  • Calendar Year Vendor/Total Invoices
  • Vendor Calendar Year Comparison
  • Vouchers by Calendar Year with 1099 Status
• Zero and Re-Establish - If the calendar year has been changed on any vouchers during the year, it will be necessary to zero and reestablish this file so the 1099 amounts will be correct.
• Part of a Another Process - If this process is a required step in another process or for a report, you will be directed to run it on the Instructions Tab.

Zero Vendor Calendar Year File

1. Procurement → Vendor Payments → Maintenance → Change / Set → Zero Vendor Calendar Year File
2. Select Calendar Year.
3. Range, if necessary.
4. Click Write to Database (Process wheel).