What this Process Does

  • This process report re-establishes the fiscal year vendor file (VENFYR) file based on voucher totals.


Best Practices

  • This process is necessary if a fiscal year's (or month's) distributed voucher amounts do not equal the amounts on the following three reports when being compared:
    • Vendor Fiscal Year by Amounts
    • Vendor Fiscal Year Comparison
    • Vendor Fiscal Year Amounts with Addresses
  • If the amounts are not the same, the fiscal year file (VENFYR) would need to be zeroed, then re-established using this process.
  • If this process is a required step in another report, you will be directed to run it on the instructions tab.


Re-Establish Fiscal Year Data File

  1. Procurement → Vendor Payments → Maintenance → Change / Set → Re-establish Fiscal Year Data File
  2. Range accordingly to specify which Vendor ID and/or Fiscal Year that needs to be re-established.
  3. Click Update Database.


FIELDSOpt.Rec.Req.Description
Range Criteria—♦—Range accordingly depending on which Vendor ID contained the vouchers/invoices that had the fiscal year changed
Opt. = Optional  Rec. = Recommended  Req. = Required