Requirements

  • Clear Voided Checks/EFTs – if the Clear Voided Checks/EFTs process has been completed, you will need to undo this process. This will turn off the cleared flag in the voided voucher and will allow you to change the clear fiscal month and year.


Gather Information from Voided Check

  1. First, you'll need to find both the original voucher and it's voided counterpart. Go to Query → Vendor Vouchers and range accordingly to find both.
  2. Because a change needs to be made, the clear fiscal month or the year (or both) should be different on the voided voucher than the original voucher.
  3. Take note of what the clear fiscal month and year are in the voided voucher. Also, locate the Invoice ID and the transaction number of the voided voucher.
  4. The transaction number should be labeled 2. Since the original would be transaction number 1, the void will always be 2.
  5. To recap, here is what you need to range on when undoing the clear flag on a voided voucher:


  • Clear Fiscal Month or Year (both if both are incorrect)
  • Invoice ID
  • Transaction Number (should always be 2)


Undo Clear Checks – Voided Check

  1. Once you have the information from the voided voucher, go to the Undo Clear Checks process: Maintenance → Undo → Clear Checks
  2. Range according to the information you have. Once the fields are populated, click Run/Print Report (Process wheel).
  3. The Undo Clear Checks report will generate. Make sure that only transaction number 2 is present on the report. If both transaction numbers 1 and 2 are on the report, click Cancel to close the report and Cancel again to not set flags.
  4. If the report only contains transaction number 2, click Cancel and set your flags.


FIELDSOpt.Rec.Req.Description
Invoice ID——♦Type in the Invoice ID of the voided voucher
Clear Fiscal Month——♦Choose the clear fiscal month on the voided voucher
Clear Fiscal Year——♦Choose the clear fiscal year on the voided voucher
Opt. = Optional  Rec. = Recommended  Req. = Required


Undo Clear Checks Report

  • Below is what your Undo Clear Checks report should look like if:
    • You are turning off the cleared flag for one voided voucher.
    • Only transaction number 2 should be showing.


VENPMT CLRVDCK VOUCHERSEARCH(5).png


  • As shown above, the transaction number is indeed 2 along with the Invoice ID and the Clear Fiscal Month and Year.
  • If you see transaction number 1 along with 2, cancel this report and rerun the Undo Clear Checks process ranging differently.


Change Fiscal Month or Year for Voided Check

  1. Search for both the original voucher and the voided voucher that was searched for in the beginning.
  2. Highlight the voided voucher and select it.
  3. Insert your cursor into the Clear Fiscal Year field. If the cursor blinks repeatedly, then you are allowed to edit the fiscal year. This means that both the month and the year can be changed.
  4. Once the month, or year or both have been changed, click the Save (Process wheel) button.


Rerun Clear Checks

  1. Rerun the Clear Checks process. You will only need to range on the Invoice ID only since the process will be pulling in an uncleared voucher under that Invoice ID.
  2. Click Run/Print Report (Process wheel).
  3. The Clear Checks report will generate. Please review the report for accuracy. If the report is correct, click Cancel and set your flags.
  4. Once the flags are set, run the Post Activity report to post the new clear activity to Financial Management.