Best Practices

  • Settings - Information that prints on the Purchase Orders can be customized, to a certain extent, through the various settings found in the Generic Setup Variables (Purchase Orders → Setup → Generic Setup Variables → Printed PO tab). Be sure to set these options based on your organization's preference and needs. Otherwise, the information appearing on the Purchase Order is determined based on the information entered through the Add Purchase Order process and/or later updated through the Purchase Order Master.


Print Purchase Order(s)

  1. Procurement → Purchase Orders → Taskbar → Finalize Tab → Print PO(s)
  2. Review the Instructions tab, then choose the Select and Range tab
  3. Range on PO Identification, if needed, or do not range on anything in order to get all POs that are eligible to be printed; normal defaults would include Select Non-Printed and Non-Finaled Records in order to print current, non-printed Purchase Orders (turn on the “Select Printed Records” boolean to re-print a PO that has already been printed).
  4. Run Report
  5. The Purchase Order(s) will automatically open up in Adobe Reader. Click the Printer icon or File > Print, select your printer, and click OK.


FIELDSOpt.Rec.Req.Description
Range on PO Identification♦––Purchase Order that you wish to print, if only needing to print one or a sequential range of POs
Range Criteria♦––Range on any of the additional options available, if needed to narrow down the Purchase Orders to Print
Mark “Select Printed Records” boolean to TRUE♦––If you want to re-print a PO that has previously been printed.
Opt. = Optional  Rec. = Recommended  Req. = Required