RDA Systems Inc

What This Process Does

• This report closes purchase orders in mass, but it can be run for a single PO.
• The Disencumber Closed Purchase Orders process should be run afterwards to decrease any outstanding amount for the closed purchase orders down to $0.00 and disencumber the amounts back into the account codes where the original encumbrance took place.

Best Practices

• Zeroed POs – If you have a collection of purchase orders that no longer have an outstanding amount (or is less than zero), we recommend you run the Paid (Zeroed) Amounts process to close those in mass.

Canceled / Voided POs

1. Procurement → Purchase Orders → Close Tab → Canceled / Voided Purchase Orders
2. Select and Range accordingly. Once all range fields are populated, click Run/Print Report (Process wheel).
3. The Close Purchase Orders Audit Trail report generates. Review for accuracy.
4. If the report is correct, click Cancel and set your flags.
5. After you set your flags, run the Disencumber Closed Purchase Orders process to create disencumbrances for the purchase orders that were recently closed.