What This Screen Shows

  • This screen allows you to view and edit Purchase Order masters.


Vendor Master Maintain Screen

  1. Procurement → Purchase Orders → Query → Masters → Select Purchase Order
  2. The table below describes the various fields on each tab.



Top of Screen    
FIELDSOpt.Rec.Req.Description
Fiscal Year——♦The fiscal year in which the PO was created
PO Identification——♦A unique ID identifying the PO
Vendor ID——♦The vendor the PO is from
Site Identification——♦Where the PO was order from
Amounts Tab    
FIELDSOpt.Rec.Req.Description
Lines Summary——♦Shows the total amount attached to lines if lines are created
Outstanding Amounts——♦Shows the total outstanding amount left on the purchase order
Approval Tab    
FIELDSOpt.Rec.Req.Description
Approval Needed♦——Approval for PO
Approval Status♦——Not Reviewed/Submitted, Approved or Rejected
Process Tab    
FIELDSOpt.Rec.Req.Description
Verified flag——♦User that created PO, Date and Time created
Printed flag—♦—User, Date and Time PO was printed
Closed flag♦——User, Date and Time PO was closed
Order Info Tab Tab    
FIELDSOpt.Rec.Req.Description
Ordered By—♦—The person placing the order
Ship VIA—♦—The agency shipping the PO
Delivery Date—♦—The date the PO is/was delivered
F.O.B.—♦—Free On Board: Specifies which party (buyer or seller) pays for which shipment and loading costs, and/or where responsibility for the goods is transferred
Terms—♦—The payment terms for the PO
Salesman—♦—The person selling the PO
Attention To—♦—The name of the contact
Verbal PO♦——For reporting purposes
Blanket PO♦——If the PO is open for an extended period
Multi-Year Project♦——If the PO is open for multiple years
Vendor Tab   
FIELDSOpt.Rec.Req.Description
Order Address ID——♦The address the PO is sent
Remit Address ID———♦The address the check is sent
Credit Card flag♦——Set to TRUE if a credit card ID used
CC ID♦——Credit Card Number; useful if paying expenses for an employee's credit card
Shipping Remarks Tab    
FIELDSOpt.Rec.Req.Description
Shipping Remarks—♦—The shipping remarks for the PO
Comments Tab    
FIELDSOpt.Rec.Req.Description
Comments—♦—The main comments for the PO
Archive Tab   
FIELDSOpt.Rec.Req.Description
Archive Type——♦The file type of the archived document
Filename——♦The name of the archived PO file
Emailed flag—♦—If TRUE, the PO has been emailed
Emailed By—♦—The user who emailed the PO
Emailed Date—♦—The date the PO was emailed
Emailed Time—♦—The time the PO was emailed
Vendor Email Address—♦—The email address of the vendor


Purchase Order Master Buttons


FIELDSDescription
Print POThe process of printing a purchase order
Add DocumentsThe user can add documents that are important to the purchase order (FAST 3 required)
Add Lines/TransactionsThe addition of PO lines/transactions to a purchase order
Add LinesThe addition of PO lines to a purchase order; if PO lines are used
Add TransactionsThe addition of PO transactions to a purchase order
PO LinesA list of the purchase order lines that were created to itemize the amounts
AccountsA list of the accounts that are affected by a particular purchase order
TransactionsA list of transactions that are created that affects certain PO lines and accounts
DocumentsA list of documents that were added to a particular purchase order