What This Process Does
Allows to change an employee's social security number in Personnel Demographics when found that the current social security number is not correct.
Best Practices
- We strongly recommend checking the employee's social security card before changing the social security number
- If past W2s have the incorrect social security number, a W2 correction should be completed
Change Social Security Number
HR → Personnel → Personnel Demographics
- Locate employee by clicking on Browse at the bottom and type in the employee's Personnel ID or name in the Search field
- On the Personal screen to the right of the Social Security Number, click on Change Social Security Number
- The Personnel ID and employee name will autofill
- Type in the new Social Security Number and hit the tab key so the save button is enabled
- Click Save
- The new Social Security number should show in Demographics now
- A Personal Document showing current and change to the SSN is placed in Personal - Documents