What This Process Does

  • The void process creates a negative transaction which reverses the selected EFT.
  • The Fiscal Period that you select will be written to the voided voucher transaction and will be used when distributing the voucher(s) to Financial Management. This process uses the Affect Cash Date to arrive at the Clear Fiscal Period. The Affect Cash Date defaults to the voided date (system date).

Requirements

  • Reissue - If reissuing the EFT as an exact replacement (due to original check being lost or destroyed, or EFT not received), there is no need to void; use the Stop Payment Reissue Checks process.
  • Update to Bank Reconciliation - Since the EFT to be voided is selected from the EFT file in the Bank Reconciliation module, the EFT must have been updated to Bank Reconciliation. This happens when the EFT register is run and flags are set.
  • Vouchers Cleared - Additionally, the vouchers that make up the check must have been cleared in the procurement module.
  • Vouchers and Invoices - Vouchers and invoices must be active and not be marked for deletion.
  • Void Reissued - If voiding a reissued check, in Bank Reconciliation, change the Reference ID record to be Vendor ID so the check matches the Vendor ID, and you are able to void the reissued check. Otherwise, the Reference ID will be the replaced check's information, which the system is unable to void a reissued check.

Void EFTs

Procurement → Vendor Payments → Maintenance → Void Checks and EFTs → Void Vendor EFT


Enter Fiscal Year.

Enter Fiscal Month.

Enter Affect Cash Date (will default to system date).

Enter Bank Identification.

Enter EFT Number (Date, Amount, and Vendor Identification populates automatically).

Hit Select/Run Report (Process wheel) button.


Enter EFT numbers in the following screen (automatically opens up)

Hit Select/Run Report (Process wheel) button.

Review report and Set flags/Update if correct. Cancel/Quit if incorrect.

After Void EFT step is complete, run remaining steps on VOID Check and EFTs menu - 

  • Distribute Voided Checks/EFT
  • Clear Voided Checks/EFT
  • Post Activity


FIELDSOpt.Rec.Req.Description
Fiscal Year––♦Current Fiscal Year
Fiscal Month––♦Current Fiscal Month
Affect Cash Date––♦To arrive at the Clear Fiscal Period.
Bank Identification––♦Bank account for original and new check.
EFT Number––♦Original EFT number
EFT Date––♦Original EFT date
Amount––♦Original EFT amount
Vendor Identification––♦Vendor ID
Opt. = Optional  Rec. = Recommended  Req. = Required