What This Process Does

  • It is REQUIRED to run this Report for the Current Pay ID in order to proceed with the Payroll Process. It is important to run this report without ranging on anything. 
  • The purpose of this report is to combine all previously verified Pay Jobs/Select Payroll sessions into one report, ensuring that ALL Jobs have been paid correctly; and to set the Total Gross in the Pay Master.
    NOTE: Setting Flags will set the Select Completed Flag in the Personnel Pay Master and should NOT be done until entering ALL Pay for ALL Jobs for ALL Employees is finished.
  • For Non-Enterprise Clients, the Total Select Payroll Report generates automatically when Cancel is Selected in Pay Jobs Individually (Add Gross Earnings), but MUST be "manually" Selected when using Pay Jobs in Mass (Select Payroll in Mass). 

Total Select Payroll Report

1. HR → Payroll → Start tab → Total Select Payroll Report

2. Populate all fields, as described below:

FIELDS
Opt.
Rec.
Req.
Description
Pay Identification ——♦

Choose the Desired Pay ID in the Dropdown

Sort By——♦Choose to Sort by Pay Location, Pay Group, Work Location, or None in the Dropdown
Print Which——♦Choose to Sort by Position Identification, Job Description, or Position Description in the Dropdown
Print Which——♦Choose to Sort by Gross Identification or Rate Amount in the Dropdown
Sort Employee By——♦Choose to Sort the Employees by Personnel ID, Last Name, or Social Security Number in the Dropdown
Print Totals Only——♦Select to ONLY see Totals (NO Individual Job Details) on the Report
Select When Completed False——♦Select to Include Jobs the Select Completed Flag HAS NOT BEEN SET for
Select When Completed True——♦Select to Include Jobs the Select Completed Flag HAS BEEN SET for
Opt. = Optional  Rec. = Recommended  Req. = Required


3. DO NOT RANGE on the report because it sets the Total Gross on the Pay Master

4. Verify that ALL desired jobs are being paid, and they are being paid with the CORRECT Units and Gross Pay

5. Ensure that the correct Gross ID and Rate ID are being applied to each job

6. To ensure accuracy review the Calendar Month/Year and the Fiscal Month/Year, which is displayed at the top of the report

7. Click Cancel to close the report

8. Click Set Flags (IF Flags are NOT Set, the Compute Payroll process CANNOT be completed)

Troubleshooting

Remove an Employee from the Payroll

  • Maintenance → Undo Payroll Process → Select Payroll → Payroll by Personnel ID
  • Range on the Employee (Personnel ID); failure to Range on Personnel ID will remove ALL EMPLOYEES from the Payroll.
  • This will remove ALL Jobs for the Employee from the Payroll.
  • Run the Total Select Payroll Report, and verify that the Pay for that Employee no longer appears.

Remove a Job from the Payroll

  • Maintenance → Undo Payroll Process → Select Payroll → Payroll by Job Rate or Job Master
  • Range on the Employee (Personnel ID) and Job Number.
  • Run the Total Select Payroll Report, and verify that the Job no longer appears.

Add a Job to the Payroll

      NOTE: IF the Salary/Rate does NOT pull in, close out of the program and go back in.

  • Run the Total Select Payroll Report, and verify that the Newly-Added Job is being paid correctly.

Increase/Decrease a Job's Pay Amount in the Payroll for a Unit Based job

  NOTE: For MOST Clients (GSV for Earnings Style=Original)

  • IF a Unit Paid Rate ID (Ex: Hourly Unit, Overtime-Above, Daily Unit) that exists in the Payroll needs to be Increased/Decreased, it is possible to reenter the correct amount WITHOUT REMOVING the Original Entry.
  • Go to Pay Individual Jobs, and Select the Personnel ID and Job.
  • Select the same Rate ID (Ex: Hourly Unit, Overtime-Above, Daily Unit) that was chosen for the Original INCORRECT Amount, and enter the Total Desired Amount (do NOT simply add the difference). This will REPLACE the Original Entry.
  • Run the Total Select Payroll Report, and verify that the New Pay Amount is being paid.

Increase/Decrease a Job's Pay Amount in the Payroll for a Salary Based job

  • IF a Salary or other Fixed Rate Job needs to be Increased/Decreased.

  • Go to Pay Individual Jobs, and Select the Personnel ID and Job.
  • Select the appropriate Adjustment Rate ID (Ex: Salary Adjust or Adjustments – Cannot Select the Salary Rate ID).
  • Enter the desired Adjustment. 

  NOTE: IF an Adjustment has already been entered, this will REPLACE that Adjustment (GSV for Earnings Style=Original),

  otherwise the Adjustment will Increase/Decrease the Amount of Pay for the selected Salary Based Job.

  NOTE: IF the Salary/Rate does NOT pull in, close out of the program and go back in.

  • Run the Total Select Payroll Report, and verify that the New Pay Amount is being paid.


NOTE: RDA recommends carefully reviewing this report after selecting ALL Jobs into a Pay ID, in order to verify Gross Pay BEFORE moving on in the Payroll Process.