What This Process Does

  • Pays Jobs Individually (Adds Gross Earnings). Can be used to enter payroll on an Individual Employee or Individual Job Basis. It also provides a way to pay additional rates associated with the Job's Gross ID that are NOT set to allow ZERO Gross (Ex: SICK PAY or VACATION PAY).


NOTE: The alternative, Pay Jobs in Mass, is another option for selecting individual employees/jobs, and is the recommended way to select multiple jobs for a payroll because of its flexible and efficient ranging capabilities.

Pay Individual Jobs

  • HR → Payroll → Pay Jobs → Individual Jobs
    • Add Gross Earnings Window will open automatically
  • Populate all REQUIRED fields on the Amount to Pay Tab, and Recommended/Optional fields as desired, IF the Pay ID for this payroll was NOT previously created. 

NOTE: IF the Pay ID was already Created and Saved ~ Click on the Browse Pay ID (Magnifying Glass) immediately to the right of Pay ID: to Load the desired Pay ID

FIELDS
Opt.
Rec.
Req.
Description
Pay ID——♦Load the Desired Pay ID 
(IF the Pay ID does NOT already exist - Select Create/Modify Pay ID)
Pay Date
——♦Enter the Check Date 
(In some cases, this may be different from the payroll date in the Pay ID field. IF payroll is on the 15th and 30th of the month, the Pay ID can reflect those dates; but the Pay Date should always reflect the day the employees are actually getting paid - IF the 15th/30th falls on a weekend/holiday, adjust the Pay Date accordingly) 
OR...Auto-Populates from the Selected Pay ID (Verify Accuracy)
Calendar Year    ——♦

Enter the Payroll Calendar Year [W2 Year] 

(Defaults based on the System Date) 

OR...Auto-Populates from the Selected Pay ID (Verify Accuracy)
Bank ID——♦Choose the Desired Bank ID in the Dropdown 
(Defaults from CURRENT Payroll Values/GSV - Bank IDs are set up in the Bank Rec Module) 
OR...Auto-Populates from the Selected Pay ID (Verify Accuracy)
Pay Start Date——♦

Enter the FIRST Day of the Pay Period 

OR...Auto-Populates from the Selected Pay ID (Verify Accuracy)
Ending Date——♦

Enter the LAST Day of the Pay Period 

OR...Auto-Populates from the Selected Pay ID (Verify Accuracy)
Personnel ID——♦Load the Desired Employee
Status
——♦Auto-Populates from the Selected Personnel ID
Current Employee 
——♦Auto-Populates from the Selected Personnel ID
(Non-Current Employees CANNOT be Paid - An ERROR will occur upon Saving in Select)
Payable——♦Auto-Populates from the Selected Personnel ID 
(Non-Payable Employees CANNOT be Paid - An ERROR will occur upon Saving in Select)
Direct Deposit♦——Auto-Populates from the Selected Personnel ID 
(Pulls from Employee's Personnel Demographics)
Job Number——♦Load the Desired Job Number 
Active Job
——♦Auto-Populates from the Selected Job Number 
(Inactive Jobs CANNOT be Paid - An ERROR will occur upon Saving in Select)
Job Start Date♦——Auto-Populates from the Selected Job Number 
(Pulls from Employee's Job Master)
End Date♦——Auto-Populates from the Selected Job Number 
(Pulls from Employee's Job Master)
Step♦——Auto-Populates from the Selected Job Number 
(Pulls from Employee's Job Master)
Amount to Pay Tab
FIELDS
Opt.
Rec.
Req.
Description
Position ID——♦Auto-Populates from the Selected Job Number 
(Pulls from Employee's Job Master)
Position Description—♦—Auto-Populates from the Selected Job Number
(Pulls from Employee's Job Master)
FLSA Exempt♦——Auto-Populates from the Selected Job Number 
(Pulls from the Position Master)
Rate ID——♦Load the Desired Rate 
(Only Rates Associated with the Selected Job's Gross ID Can Be Paid)
Pay Location——♦Auto-Populates from the Selected Personnel ID 
(Pulls from Employee's Personnel Demographics)
Current Units——♦Enter the Number of Units (As Applicable)
Pay Rate——♦Auto-Populates from the Selected Job or Gross Rate 
(Can Override IF Editable)
Current Pay Amount——♦Auto-Populates for Salaried and Hourly Jobs AFTER Current Units and Pay Rate are Entered and Tab/Enter is Pressed
Current Gross——♦Auto-Populates for Salaried and Hourly Jobs AFTER Current Units and Pay Rate are Entered and Tab/Enter is Pressed
Opt. = Optional  Rec. = Recommended  Req. = Required

Notes Tab

  • Enter additional information about the Pay ID (Optional)

One-Time Tab

  • This tab can be used to create a One-Time Job Pay Expense to a Different Account than what is set up on the Position Account or Job Account. Select for One-Time Expense and Enter or Browse for the Account Code. Can also choose a different Gross ID than what is set up on the Job Master. A new inactive job number is used to track the one-time expense by copying the set up of the job entered. The Pay Group is set as ONE TIME PAY.


  • Click Save
  • To Pay Another Job:
  • Delete/Backspace through the Personnel ID field
  • Select a New Employee, Job and Rate, and Enter Pay
  • Once ALL Jobs have been Selected, Click Cancel
  • If the Organization's setup includes an Audit Trail, it MUST Be Printed or Reviewed on the Screen, and Flags MUST Be Set to verify the Records.

Additional Steps

  • The Total Select Payroll Report will be brought up automatically, allowing you to verify that you have paid all employees as intended.


NOTE: RDA recommends carefully reviewing the Jobs Not Paid and Gross Comparison Report (available to Enterprise customers) in addition to reviewing the Total Select Payroll Report once the Job Selection Process is FINISHED.