RDA Systems Inc

What This Process Does

• This report will change the fiscal year individually or in mass for undistributed, non purchase order vouchers.
• Undistributed amounts in Financial management will be updated with the new fiscal year.

Best Practice

• Individual Change - If only one voucher needs to be changed, it is best to query the voucher and use the Change button on the Accounting Tab.

Requirements

• Active Fiscal Year - The fiscal year file (FINYEAR) for the year you wish to change to must be active.
• PO Vouchers - To maintain the link between purchase order vouchers and purchase orders, PO vouchers are excluded from this process.
• Undistribution - The vouchers selected must be undistributed. To Undo Voucher Distribution: Procurement → Vendor Payments → Maintenance →Undo → Voucher Distribution

Change Fiscal Years

1. Procurement → Vendor Payments → Maintenance → Change / Set → Change Fiscal Years

1. From the Range Tab: Enter the new fiscal year and range as needed to select the voucher(s).
2. Click Select (Process wheel).
3. A report will generate. If accurate, click Cancel and set your flags by clicking Write to Database (Process wheel).

Required after Change

• Once the fiscal year has been changed, it is required that both fiscal years (changed from and changed to) be zeroed and re-established in Vendor Payments. To perform both, click on the links below in the order they appear:
  • Zero Vendor Fiscal Year Data File
  • Re-Establish Vendor Fiscal Year Data File